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April 2004 Efficiency Newsletter

Technology does not create productive people. We do.

Our new template development service has been an overwhelming success! In the last month we’ve created a number of automated proposal, contract, and report templates for clients. If you’re re-using the same documents, feel free to contact us to see if we can save you time while producing professional, consistent materials.

Along with the training we’ve delivered (we’ve worked with quite a few design companies this month), I’ve been very excited to participate in the Greater Baltimore Technology Council’s Mosh Pit student business plan competition. If you’ve never taken part, please consider it for next year as it’s a great opportunity to meet and assist some of the brightest young minds and work with a team of professionals, all while promoting local business.

Tip of the Month

Password Protect your Outlook

If you’re like me, a good portion of your most confidential or proprietary information is stored in a personal information manager (PIM) program. Your contacts, your emails, information about your projects and clients may all be easily accessible in your PIM. Do people have access to your computer when you’re not there…could they simply click on an icon from your desktop or, even worse, copy your entire PIM database to a CD? Could they take one of the backups you have sitting on the shelf and simply load it onto their hard drive? If you’re using Outlook without a password, it really is that easy. I’m not trying to scare you, but if your most sensitive data is in Outlook then you may want to take a simple precaution to protect it. (Note: while no method is foolproof this will be a step in the right direction for data security)

For Exchange users (you’ll know if you use Exchange; so if you don’t think you use Exchange skip to the next set of instructions):

  1. From the "Tools" drop down menu, select "Email Accounts"

  2. Select the Exchange account you use and click “Change”

  3. Click the “More Settings” button

  4. Select the “Security” tab

  5. In the “Logon network security” dropdown, select None as your method of authentication. This will require you to enter your email password every time you login, instead of just logging you in with your Windows password.

For non-Exchange users:

  1. Right click on the first folder in your folder list, which is most likely titled “Outlook Today” or “Personal Folders,” and select the last option, “Properties for…”

  2. Click the “Advanced” button

  3. Click the “Change Password” button

  4. Leave the “Old Password” field blank (if you don’t currently have a password), and be sure not to lose the new password you set!

  5. Click “OK” until you’re back to your regular Outlook interface.

(A version of this tip was offered by Microsoft Outlook MVP Diane Poremsky in her Exchange Messaging Outlook newsletter. Visit slipstick.com to sign up for her newsletter)

Tool of the Month

Search Google with Soople.com

If you’ve never used many of Google’s advanced search features then there’s an easy way to start now. Soople.com, while not affiliated with google, provides an easy interface for accessing some of Google’s most powerful features—like searching for specific file types, browsing for images, performing advanced calculations, and learning who has linked to your site. Visit soople.com and see for yourself!

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