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October 2005 Efficiency Newsletter

Technology does not create productive people. We do.

Things have been fun lately, with some time to look into the changes that are coming in the newest releases of Windows & Office. We will be ready to answer your questions and address any training needs as the new major releases hit the streets next year.

Tip of the Month

Hyphenating in Word

Many prefer the look of justified text (text that's aligned to both the left and right margins), but lines can look sloppy, especially when long words are used. Newspapers and magazines avoid this problem by hyphenating their text.

Hyphenation refers to connecting syllables of words with hyphens to allow for lines to be neatly spaced from left to right. If the word "antidisestablishmentarianism" were to fall near the end of a line, hyphenation would keep that line consistent with other lines in the paragraph.

To enable hyphenation in Word, select Tools-Language-Hyphenation and then check Automatically Hyphenate Document. For more on hyphenation, visit snipurl.com/hyphen.

Tool of the Month

Alt + Prnt Screen

Hardly a day goes by where we haven’t been asked how to perform a screen capture in Windows. While those that take screenshots all day might utilize a tool like TechSmith’s SnagIt, taking simple screen captures is very easy:

  1. Click in the window where you’d like to take a screen capture.

  2. Press [Alt]+[Prnt Scrn]

  3. The screen capture will be in your Windows clipboard. You can paste it into an email, Word document, or graphics application by press-ing [Ctrl]+[V] or utilizing any application’s Paste command.

Note: to grab the entire Windows desktop, try [Ctrl]+[Print Screen]

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