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Auguest 2006 Efficiency Newsletter

Technology does not create productive people. We do.

Can you believe that it’s August? Here at SET, we’re excited to be working on a number of fun and challenging projects. We’re also staying up to date on all the Microsoft Office System 2007 developments, so that we’ll be ready to provide training and answer questions when the product ships next year. We hope you’re enjoying your summer!

Tip of the Month

Multiselection in Word & Excel

Many of us have grown accustomed to pressing the Ctrl key while mouse-clicking various items in a list. This technique, known as multiselection, is featured throughout Windows and is an excellent way to save time. Many people aren’t aware, however, that this same method can be employed to multiselect text in Word or cells in Microsoft Excel.

In Microsoft Word, non-adjacent text or images can be selected at the same time. For instance, if you have lines of texts at various places in the document that you’d like to align, multiselection would be a quick solution. To multiselect, select the text or object as usual. Then press the Ctrl key and select another block of text or object. Continue to hold the Ctrl key while selecting different parts of the document. When you have finished selecting, apply the formatting (such as bold or left-alignment, etc.) to the selections.

In Microsoft Excel, the same steps apply. Simply select the first cell or range of cells. Then, while pressing the Ctrl key, select all the other cells or ranges. When finished, apply the formatting (hint: Press Ctrl+1 to bring up the formatting dialog box).

Tool of the Month

Google Local on your Cellphone

Through its Local service, Google allows users to find phone numbers and addresses by typing in the name of a vendor and any information that they know about its location. You’re probably familiar with this sort of feature. What I want to point out is how easy it is to use this tool on a mobile phone.

Google is optimized to display on a tiny cellphone screen, so you’ll have little trouble navigating. Don’t worry about moving between fields, just enter the name of the business, the city, and the state. For instance, entering “mandalay, silver spring, md” on google.com quickly returned the phone and address for Mandalay Restaurant & Café (a fantastic Burmese restaurant) in Silver Spring. Try it on your phone, and you’ll see how easy it is to find the address that you need, even when you’re away from your computer!

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